Tech Tools for Nonprofits – Communicating More Effectively


Communication must be a chief awareness of each organization. Without well-established traces of verbal exchange, vital facts can, without problems, get lost in translation. How does your company talk with personnel on an everyday basis? For maximum organizations nowadays in age, the maximum commonplace shape of intra-organization conversation is email. Moreover, with the ever-increasing recognition of clever telephones that enable customers to check email remotely 24 hours a day, face-to-face verbal exchange is, alas, turning into a factor of the past. While each nonprofit has a backside line to consider, control staff have to by no means lose sight of the importance of using era to extra correctly facilitate the drift of records between participants of the company. Despite the many loose or low price tools that exist these days, sources to increase intra-company communication are regularly neglected. A short Internet seek returns loads of effects for those varieties of equipment. However, hunting down the best from the horrific can be a lengthy and particularly frustrating technique. To get your search began in the proper course, offered below are a few loose or inexpensive pieces of equipment that can help promote effective communication inside the workplace.

Tech Tools

Communication Within Your Organization: Email, Chat, Shared Docs, and More

Google for Nonprofits – Email and Beyond: If your nonprofit is looking for a manner to enhance inner operations, interact with supporters and sell your reason – then Google for Nonprofits is right for you. This software offers functionality, flexibility, and lots of treasured gear to increase communication and collaboration among contributors of the workplace. What’s protected?


A free or discounted version of Google Apps to your agency – Nonprofits with fewer than three,000 customers are eligible for the loose Google Apps model. Organizations with greater than three 000 users get hold of a 40% discount on Google Apps for Business. Gain get right of entry to the subsequent with Google Apps:

Gmail – The main email carrier providing 7 GB of garage per e-mail account. Easy to use and even gives the capability to have electronic mail bills in your organization’s domain.

Google Calendar – Increase productiveness and streamline workflow via assigning and monitoring group and character tasks through Google Calendar. Use Google Calendar to create agency-wide sharable calendars to coordinate conferences, set calendar reminders for pending “to-do” responsibilities, and communicate more correctly with crew participants.

Google Docs – Google Docs is a cloud-based phrase processor and record sharing software that permits customers to create, proportion, and keep files in “the cloud.” It’s a smooth and green manner to collaborate with crew members. Google Docs allows you to set up folders and even control privacy settings so that the most effective folks you need to “percentage” the report with have access to it. The first-rate part is there is no software to put in, no additional hardware important, and no documents to back up. Access your files from everywhere – at domestic, in the workplace, or to your clever phone – 24 hours a day.

Google Chat – Need to have a short communique with a group member? Google Chat is best for doing just that. With textual content chat, you could ship instantaneous messages to co-employees and even send and get hold of documents. For instance, when face-to-face communication is necessary, Google Chat has an available video chat function.

Other exquisite assets – Google AdWords, YouTube for Nonprofits, Google Earth Outreach Grants. Be positive to check out the eligibility standards to see if your nonprofit qualifies for this tremendous possibility.

BigMarker – Free Web Conferencing Tool: BigMarker is an unfastened on-line tool for internet conferencing. There are no restrictions on time or organization length. Users can chat thru voice/immediately message and share desktop views, PDFs, and/or Word documents on convention participants’ monitors. All it is vital is an Internet-accessible laptop, a microphone, and an audio system.

Microsoft Software Grants – Discounted Software and More: Another vital piece of the puzzle to improving intra-workplace conversation is software continuity. Increase workplace productivity and performance by ensuring that all workplace computer systems are jogging the equal model of the identical software program applications. By doing so, you’ll make certain that every one documents are without difficulty on hand to each person within the company. Purchasing software packages can get pretty high-priced, mainly for nonprofits on a decent budget. To assist lessen the monetary burden on nonprofit agencies, Microsoft offers loose and occasional-fee software programs and even software program donations. Your agency may be eligible to acquire famous programs like Microsoft Office, Microsoft Exchange, Microsoft SharePoint, and extra totally free or at a discounted charge. Click right here to learn extra approximately this application.

YouSendIt – Large File Sharing Made Easy: every Sometimes, you may want to send or get hold of files that exceed your email mailbox limit. YouSendIt makes sending and receiving huge files a breeze. Sign up for YouSendIt Lite and get hold of a few of the paid application benefits – for free. Send files as much as 50MB and allow up to a hundred downloads of each record. Your documents continue to be available for 7 days, giving your recipients lots of time to download what you’ve sent.

Communicating To Your Audience: Spreading the Word with Social Media

You can be wondering to yourself, “Can social media really impact my corporation? That a good deal?” Well, the easy solution is sure. For example, keep in mind Facebook. With over 500 million (and growing) lively users and some seven hundred billion minutes a month spent on Facebook by way of people worldwide, Facebook gives a world of opportunities for businesses seeking to reach a very new demographic. The backside line is that your nonprofit has failed to implement a social media method into everyday operations. You definately’re in the back of the instances and missing out on an extraordinary possibility to spread the word approximately your reason. Social media websites like Facebook, Twitter, and LinkedIn offer corporations exceptional tools to connect to current volunteers, recruit new members, or even speak and help different nonprofit companies. Announce and sell volunteer possibilities, share occasion pix, apprehend volunteers, collaborate with other businesses, facilitate group discussions, and more – all at the click of a button.

For corporations thinking about enforcing a social media marketing campaign, right here are some critical matters to keep in thoughts. Be steady. Social networking calls for interplay! If you think that actually logging on to Facebook or Twitter as soon as a month and posting an occasional update gets the task achieved – you may be sorely upset with the outcome. Yes, coping with your social media accounts may be very time eating and fairly frustrating. However, there is numerous unfastened equipment to be had to help you streamline this manner. HootSuite, as an example, is a social media dashboard that allows you to manage a couple of social networks (Twitter, Facebook, LinkedIn, Foursquare, WordPress, and extra) at the same time. Monitor key phrases, time table messages, and music your fulfillment – all from the HootSuite dashboard. If you’re seeking out a tool to prevent a terrific deal of time – HootSuite may be the answer for you.

Provide meaningful content material to your fans. If used successfully, social media can function as a gateway to building lasting relationships with volunteers and different nonprofit corporations. Therefore, much emphasis has to be placed on supplying meaningful content to your followers. Share assets that each volunteer and volunteer specialist may additionally find beneficial. Engage your target market through beginning discussions, asking questions, sharing pix, importing films, and more. Your social media fulfillment will depend on the general revel in you offer for your followers.

Participate on pages aside from your very own. Take the time to engage with different corporations’ social media pages – touch upon Facebook posts, “Retweet” important messages from other nonprofits on Twitter, participate in surveys and share articles from LinkedIn businesses. Show your aid to different nonprofits, and they’ll likely do the equal for you. Be patient. Social networking takes regular effort for your part. With time and a lot of hard work, you may slowly see your fan base develop and increase interactions. However, do no longer count on this to occur in a single day.

Find unfastened sources to assist with social media control. Many tools exist today for the sole reason of simplifying the management of social media. A couple of notable assets to help get your seek commenced within the right route are Heather Mansfield’s “33 Fun, Useful, and Totally Random Resources for Nonprofits” and “50 Social Media Tactics for Nonprofits” by way of Chad Norman.

Communication With Volunteers: Utilizing Technology to Simplify Volunteer Management


Volunteers are the lifeblood of any nonprofit business enterprise. Many nonprofits might give up on existing without committed people who are willing to donate their time and abilities because they accept them as true within a particular purpose. However, the paradox of getting a volunteer-primarily based team of workers is that it takes time to recruit, schedule, and manipulate them. For years, companies have depended upon inefficient paper-primarily based structures to track volunteer hobbies using spreadsheets manually and handwritten notes, which ensues in a massive amount of needless administrative exertions. Under paper-based total structures, speaking with volunteers may even be an undertaking. With so many constantly changing variables like phone numbers and addresses to the song, the venture of manually keeping a modern list of volunteer contact statistics is a nightmare.

Thanks to the introduction of cloud-based systems, nonprofits can remodel the previously time-ingesting, frustrating project of volunteer control into a fully automated, fear-loose system. With volunteer control software, like VolunteerHub, businesses can enhance common efficiency to spend less time on minuscule administrative info and greater time specializing in big photo goals. Post volunteer opportunities online, print signal-in sheets, song volunteer hours, ship email reminders and thank you messages, restriction registrations, generate rosters, and greater. Participants can seek and sign in to work occasions, music volunteer hours, and even replace and control their non-public account statistics – freeing up treasured time to your staff to work on other vital obligations. If your nonprofit nonetheless relies upon a paper-based device, it’s in all likelihood time you keep in mind a cloud-primarily based system. If you’re not certain that the volunteer control software program is proper for you, take a look at it to see if the device you are considering gives an unfastened trial. This is a high-quality manner of testing out all of the available functions and ensuring that the system fulfills your every want.

Technology at Your Fingertips

If you’re considering whether or not or not your nonprofit can have the funds to make investments the time and money into implementing generation, the actual query you need to be asking yourself is, are you able to afford now not to. With the many free and coffee price assets to be had to assist in manipulating things like intra-office communications, social media, and volunteer coordination – a technology so one can enhance your business enterprise’s general performance is literally at your fingertips.